Hawaii Notary Public Practice Exam

Which action must be taken by the notary after affixing their signature on behalf of a person who is unable to sign?

1. Ignore the signature requirement

2. Include a specific note beneath their signature

3. Make a footnote on the document

4. Verify the identity of the person again

The correct answer is: Include a specific note beneath their signature

When a notary affixes their signature on behalf of a person who is unable to sign, it is essential to include a specific note beneath their signature. This demonstrates transparency in the notarization process and provides clear documentation regarding the circumstances of the signature. Including a note clarifies that the signature is executed on behalf of another individual due to their inability to sign, which helps maintain the integrity and accountability of the notarization. It serves to inform anyone reviewing the document in the future about the circumstances surrounding the notarization, minimizing potential misunderstandings or disputes. The other actions, such as ignoring the signature requirement or simply making a footnote, do not adequately convey the essential information about the circumstances of the execution. Not verifying the identity again misses a vital step in ensuring that the notary is following proper procedures and adhering to legal standards. By including a specific note, the notary maintains a thorough record of the transaction and protects the interests of all parties involved.